Patient Information

Patient information is kept in five tabs within the patient’s detail. They include:

  • Detail Tab: This tab displays complete demographics including personal messages, medical alerts, and financial information.

  • Plan Sets Tab: This tab displays complete insurance plan information. Plans can be grouped into “sets” and may include multiple primary, secondary, or tertiary plans with effective dates.

  • Cases Tab: This tab displays chronic diagnoses, injury dates, last x-ray date, and disability dates. Each patient can have many cases which are linked to plan sets.

  • Notes Tab: User-created notes can be stored within the patient’s detail. Each one is dated and can contain any amount of text.

  • Misc Tab: This tab displays emergency contact information for the patient, the
    patient’s last four diagnoses, search arguments of the patient, and the patient’s
    e-mail address.

Plan Sets are groups of the patient’s insurance plans. The patient can have multiple primary, secondary, and tertiary plans-even with overlapping effective dates- by utilizing plan sets. Cases are used to record chronic diagnoses and employment information for the patient that automatically defaults when posting charges. Each case is linked to a plan set to separate patient illnesses or injuries that need to be billed to different insurance plans (such as
worker’s compensation). When charges are posted for a particular case, the default plan
set for that case determines the primary insurance plan.

Diagnosis History can be recalled and printed right from the Patient Detail. As illustrated to the left, all diagnosis codes entered to the patient’s account display in a window, including the posting and service dates for the diagnosis.

Track codes: This feature allows user-specified procedure codes (or groupings) to be tracked and recalled. The system displays
the posting date, service date, code, fee, and provider
associated with the procedure.

Patient medical records can be created and electronically stored on the computer.

  • The records can be accessed by simply clicking the chart icon to the side of the patient’s detail screen.

  • MicroMD allows the record to be launched with the WordPad program included in Windows or Microsoft Word, if it is installed on your system.

  • Default information automatically displays on the upper portion of each patient’s record. MicroMD dates the last line and allow the operator to edit or include new text.

Appointment history look-up is
possible from the patient’s main detail screen. This screen also displays all missed and cancelled appointments for this patient as well as any notes entered at the time of canceling or rescheduling the appointment.

Responsible Party information can be entered into the screen at the right. This allows the bill or statement to be sent to someone other than the patient. The person does not need to be included in the system as a patient, only the information on this screen is needed to ensure that the patient’s bill or statement is sent to this address.

 

When the insurance plan has authorized a set number of visits for a certain procedure
or diagnosis to be done within a specific period of time, planned visits can be tracked
through the patient’s detail screen, charges screen or from the appointment screen.
MicroMD tracks these items as they are posted to the patient’s account and will display
the remaining number of visits and the date range.

 

OTHER FEATURES:

  • Assign a chart number to a patient in addition to system-assigned account number

  • Custom Recall-able to set up recall based on procedure, diagnosis, provider and location. Another recall option allows a recall to be set up based on the patient’s age, birth date, provider or location

  • Ability to flag duplicate patient information that is being entered into the system.